Track
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Funding assurance for training providers

Know your ILR is right
before you submit it.

Track continuously checks your apprenticeship learner records across PICS, OneFile and your delivery systems. It finds mismatches, missing evidence and funding risks, so your team can fix them before R14, before an audit, and before they become a recovery.

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Read-only access UK hosted Works with PICS & OneFile
Green valleys and dry stone walls in the Yorkshire Dales
Track
Search learners, ILR or exceptions...
SM

Good morning, Sarah.

Your funding assurance check is complete.

1,842Learners checked
7High priority
23Needs review
1,812Clear
Your attention●  7 high priority exceptions
What changed4 new learner status updates5 issues resolved3 recurring issues
Submission readinessR14●  11 exceptions remaining

The problem

Your systems can each
look right, and still
disagree.

PICS shows one thing. OneFile shows another. Your ILR might be out of sync. And the evidence sits in different places. Track connects the dots, so nothing slips through.

  • See where your data doesn’t match
  • Spot missing activity, evidence or reviews
  • Resolve issues before they affect your funding
A green mountain valley
●   Activity mismatchHigh priority

Learner 6A45231

PICS shows active, but OneFile has no activity since 4 June 2025.

●   PICSActiveLast activity: 12 Jun 2025
●   OneFileActiveLast activity: 4 Jun 2025
●   TrackMismatchActivity not found in OneFile

How it works

From data to confidence.

Track checks the details that matter, so you can stay compliant and claim with confidence.

Funding exceptions30 exceptions● High priority 7● Needs review 23● Clear 1,812
01

Connect

Securely connect your PICS, OneFile and other systems. Read only access.

02

Check

Track runs automated checks against funding rules and spotlights exceptions.

03

Review

Your team investigates, with clear evidence and full context.

04

Resolve

Fix in your source system. Track verifies the change and closes the exception.

What Track looks for

The issues that
impact your funding.

  • OTJ hours don’t stack up
  • Activity is missing
  • Records disagree (PICS, OneFile, ILR)
  • Reviews are overdue
  • Dates don’t match
  • Evidence is missing
  • Something changed and nobody noticed

Learners

Search learners...
LearnerIssueRuleStatus
⊙  6A45231●  Activity mismatchOTJ hoursHigh
⊙  781902●  Missing evidenceEvidenceHigh
⊙  4C9034●  Date mismatchStart dateMedium
⊙  507761●  Review overdueReviewsMedium
⊙  3E2210●  Record disagreementStatusLow
Wide view across the Yorkshire Dales

The bigger picture

Don’t replace your systems.
Check them.

PICS stays PICS. OneFile stays OneFile. Your team stays in control. Track sits above your existing systems as an independent checking layer, giving you clarity, not more complexity.

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● PICSFunding data
● OneFileDelivery evidence
Track
● Your MISLearner records
● Other systemsSpreadsheets, notes, etc.

Audit ready

Give your compliance team
a head start on audit.

Know which learners need attention. Know why they’re flagged. Know what evidence supports the finding. Know what your team has done about it.

Become a Founding Member
Sunlit valley
Clear exception recordsFull audit trailEvidence and notesExportable reports
Sunset over the Yorkshire Dales

Get started

Before you submit,
know what’s wrong.

Connect your systems. We’ll show you what Track finds.

Become a Founding MemberNo sales deck. No replacement project. Read-only access.